University sends frequent updates to thousands of students with ease, efficiency, and confidence

Challenge

Established in 1963, Haifa University is one of the largest universities in Israel. The institution offers BA, MA, and PhD programs and serves a student body that numbers over 40,000.

The university frequently relies on email to keep its students informed of campus news and activities, administrative policy changes, and other important updates. These emails are distributed to thousands of recipients and often include file attachments, which can place heavy demands on the university’s email system, storage, and bandwidth.

Every mass email update ran the risk of negatively impacting the university’s mission-critical email service. Furthermore, files that were distributed using this system did not meet the university’s security requirements.

Safe-T Solution

Haifa University officials began investigating file transfer systems that would reduce the resource consumption and security risks that were associated with their long-standard system. They decided on Safe-T after considering its ease of deployment and the potential impact of gains in productivity, security, and resource allocation. Even within Haifa University’s sizable and widely dispersed administrative computer network, deployment of the Safe-T system proved to be quick and easy.

Results

Using Safe-T, Haifa University can now send email updates with file attachments to thousands of students without the worries, hassles, or potential security risks they previously encountered. Safe-T’s unique feature set eliminates unnecessary file duplication, meaning that IT resource allocation is now much more effective. With the use of safety features like secure download links and one-time passwords, administrators can rest assured that even the most sensitive updates will travel quickly and be viewed only by the intended recipients.

With the Safe-T system in place, the risk of overloading the university’s email system has been dramatically reduced. Because files are offloaded from the mail system and directed exclusively through Safe-T, email system resources remain largely untouched. Furthermore, because attachments are downloaded via a link, the persistent problem of file duplication has been all but eliminated, cutting down on wasted bandwidth and system storage.

The implementation of Safe-T on the Haifa University campus has solved all of the limitations that once impeded the administration’s ability to distribute information to students securely and without endangering the stability of the email system.